Invitation letter template for employee surveys
The invitation letter is often employees’ first direct contact with the employee survey. It should therefore provide clarity above all: What is the survey about, why is it worth taking part, and what do employees need to know before participating?
There is no need for lengthy explanations. A good invitation letter is short, specific and answers the most important questions about participation.
What should the invitation letter include?
- Purpose of the survey: Explain in one or two sentences why you are conducting the employee survey.
- Participation period: Clearly state the date by which the survey must be completed.
- Time required: Indicate approximately how long it will take to complete.
- Anonymity and data protection: Briefly explain how responses will be handled. You can find more detailed wording in our template on data security and anonymity.
- Contact person: Provide a contact for any questions.
- Survey link: Make the link clearly visible and easy to identify.
Our invitation letter template for your employee survey
You can use the following template directly and adapt it to your survey. Alternatively, you can download the invitation letter as a PDF template.
[Salutation],
We would like to invite you to take part in our employee survey.
The survey is intended to help us better understand what is working well from your perspective and where there is room for improvement. Your feedback will help us take your experiences into account in our future decisions.
Tip: Adapt this paragraph to the specific objective of your survey. One or two sentences are usually sufficient.
The survey is open until [date]. It will take approximately [duration] minutes to complete.
[Optional: brief information on anonymity and data protection]
If you have any questions, please contact [name of contact person] at [contact details].
Take part in the survey here: [link]
Thank you for taking part.
Kind regards
[Name / sender]
What is LamaPoll?
LamaPoll is a survey tool for creating employee surveys and measuring employee satisfaction. You can use it to create, conduct and analyse all types of employee survey. Create your employee survey in just a few steps, apply your organisation’s corporate design and invite employees conveniently by email or via your intranet. You can quickly gain insights that help improve employee satisfaction. You can register for our survey tool free of charge and immediately conduct surveys for up to 50 employees with no obligation. If you need more responses to your online employee survey questionnaire, simply choose one of our monthly plans. You can also use our employee survey questionnaire templates and examples.
