Inform your employees about data security and anonymity as part of your employee survey project. A clear explanation provides transparency and can help build trust in the survey.
You can use the following template as a basis for communication before an anonymous employee survey, for example as part of the invitation or as a separate statement. In particular, adapt the information on minimum group size, demographic data and the responsible parties to your specific survey project.
Template: data security and anonymity statement
Dear colleagues,
By taking part in the employee survey, you are actively contributing to the further development of our organisation.
The value of this survey, both for you and for the organisation as a whole, depends on your openness and participation. We recognise that this is only possible if you can rely on your data being handled carefully and your responses being protected.
By signing this document, we confirm that the measures put in place to protect your data for this employee survey will be observed.
A report will only be generated for individual reporting groups if at least [5] people have submitted a response.
[If applicable: Demographic information and contact details, for example for a prize draw, are processed separately from the survey responses and cannot be linked to them.]
[Adapt to your specific survey setup: The survey is designed so that responses should not be attributable to individual people. Results are only shown for sufficiently large reporting groups.]
The signatories will ensure that this agreement is observed.
[Signature: Management]
[Signature: Works council/employee representatives]
[Signature: Data Protection Officer]
What to adapt before using the template
- Minimum group size: Enter the threshold actually used for reporting.
- Demographic information: Only describe data that is actually collected in your survey.
- Contact details or prize draw data: Only include this note if such data is collected and processed separately.
- Responsible parties and signatories: Adapt the roles and titles to your organisation.
Further templates are available directly in the survey tool under "create new element".
What is LamaPoll?
LamaPoll is a survey tool for creating employee surveys and measuring employee satisfaction. You can use it to create, conduct and analyse all types of employee survey. Create your employee survey in just a few steps, apply your organisation’s corporate design and invite employees conveniently by email or via your intranet. You can quickly gain insights that help improve employee satisfaction. You can register for our survey tool free of charge and immediately conduct surveys for up to 50 employees with no obligation. If you need more responses to your online employee survey questionnaire, simply choose one of our monthly plans. You can also use our employee survey questionnaire templates and examples.
